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1.- Productivity
- Evaluate site performance against standards and assess the validity of any standard adjustments and initiate change process
- Assess the inherent risk for an under recovery and identify and recommend appropriate mitigating action to minimise the impact for the site
- Identify applicable short interval controls, initiate and monitor corrective actions
- Evaluate improvement, escalate root cause analysis, facilitate the decision making and implementation process
- Ensure alignment of site standards to the group standards
- Evaluate and present standard review changes with relevant supporting motivations which includes financial impact and ensure implementation
- Evaluate implementation of business unit actions and assess possible site impact and escalate as required
- Define Financial R&R's for non-financial managers [production and service departments]
- Develop plant management financial competencies / capability in plant
- Interpret results of productivity measurements, propose optimal practices for the site and measure the implementation and results thereof.
2.- Quality
- Ensure proper controls and processes and to manage the governance of the cost of quality on site
- Validate and approve of write offs [analysis of reasons]
- Review and manage impact of Non-conformance write offs and escalate to relevant stakeholders
- Escalate issues to the plant management team and other stakeholders [e.g. procurement, COE, Excise and customs]
- Review and sign off approval of cost of rework
- Assess and validate information, escalate and lodge complaint through the complaints process, track the progress of the process and the subsequent financial entries.
3.- Manage Budgets
- Validate master data for the site and escalate to the SRB for changes
- Provide the budget guidelines and framework for each business unit
- Consolidate and present the site budget
- Monthly manage the sites budget
- Evaluate site capital requirements in line with the 5-year plan and current business requirements
- Approve the release of the funds in the months budgeted for
- Assess the impact of the escalation of uncontrollable and controllable costs within the site and identify opportunities and propose mitigating actions to plant management to minimize the impact
- Consolidate and evaluate the forecasted financial performance for the site based on the current business climate
- Evaluate and approve the proposed RCCP
- Review and approve the overhead calculations
- Assist the site manager to compile the sites business plan [short and long term] present for approval and monitor the execution of the plan.
4.- Management Accounting
- Manage actual cost of materials on site
- Assist site manager to develop KPI dashboard for approval, evaluate the relevance of the KPI's dashboard and track performance
- Review and approve site master data and any proposed changes
- Consolidate, analyse and present the sites monthly financial results, provide relevant reasons for deviations and take appropriate actions
- Compile relevant information in an understandable manner for specific target groups
- Approve reconciled provision accounts, ensure relevance of the provisions made and or reversals
- Sign off on NPD financial inputs
- Participate in NPD project team and provide relevant inputs
5.- Financial Accounting
- Evaluate and ensure financial decisions comply with IFRS requirements
- Ensure that all financial statements comply to IFRS [if appropriate to the role]
- Sign off petty cash
- Escalate obsolete stock or fixed assets to plant management and FM Production as required
- Communicate obsolete stock and fixed assets to relevant COE's for possible re-allocation or write offs
- Escalate and tracking of long outstanding accounts payable issues to the hive
- Review relevant site ICC's monthly, identify mitigating controls and corrective actions and provide feedback to plant management and obtain sign off. Where applicable escalate issues to COE
- Liaise with external auditors and relevant site stake holders
- Prepare information for input to Head office tax department for calculation
- Validate the correctness of tax journals in final trial balance [if appropriate to the role]
- Assess and validate information, escalate to COE's to lodge insurance claims through the claims process, track the progress of the process and the subsequent financial entries8.- Logistics and International logistics
- Ensure governance around routing costs i.e., inbound and inter plant.
- Evaluate the cost of export logistics costs models.
- Optimise financial allocation of logistics processes.
9.- Excise & Customs Management
- Escalate unresolved issues to the COE and Head Office indirect tax
- Review proposed changes to Excise governance SOP's and escalate
- Approve monthly excise reconciliation and submit to COE
- Identify gaps and request excise training
- Evaluate nature of price variances and escalate any deviations [excluding exchange rates] of foreign vendor purchase orders
10.- Manage Corporate Governance & ICT
- Enforce financial, IT controls and Materials Control policies, procedures & SOP's in line with good corporate governance principles & practices
- Evaluate the adequateness of the IT governance structure, test the site survival kit and escalate to ICT department
- Ensure all the relevant legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
- Ensure all the relevant financial legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
- Manage business information systems [ICT, MRP and MES]
- Ensure all governance policies and procedures are updated and documents are available
- Participate in cross site audits and stock takes.
11.- Manage of Physical/Fixed Assets
- Ensure completeness, validity and accuracy of the site’s asset register
- Sign off on all physical asset disposals and ensure no assets on asset register have an impairment risk
- Sign off on all capitalised assets and verify validity of assets under construction
- Manage the capital funding and approval of capital and abnormal maintenance requests
- Manage small Capex funding and approval
- Ensure the sites total asset register is verified and validated annually
- Ensure that all Capital requests motivated on ROI is tracked until payback achieved and evaluate against original ROI motivation and explain deviations
- Ensure management and safe guarding of assets during installation and insurance risks are addressed
12.- Personnel Costs
- Ensure that the consolidated labour productivity tracker is valid and complete for the site with relevant variance explanations and actions
- Validate RCCP plans and advise on changes to meet labour productivity targets
- Investigate casual labour deviations for possible inefficiencies or changes to routings and implement corrective actions where required.
13.- Planning Production
- Evaluate cost of production plan presented and approve unplanned / unbudgeted costs Investigate and motivate the deviations from approved plan
- Liaise with master data, NPD, product costing and excise departments to ensure correctness of information [cost of trials / new product development and commissioning]
- Evaluate cost and challenge motivations of demurrage costs and transport claims, action taken and the reoccurrence thereof.
14.- Procurement
- Liaise with applicable business partner [COE procurement or Standards review board] and provide credible information to motivate changes to contracts and outline agreements
- Evaluate ICC's and ensure effective mitigating controls in place for procurement noncompliance reoccurrences
- Sign off the completed scrap tender process and ensure compliance to the scrap tender procedure
15.- Manage Stock
- Ensure governance of overall stock management is aligned to corporate policy, evaluate deviations and ensure corrective actions or mitigating controls are in place [bulk, dry goods, bottled and engineering spares/ consumables]
- Manage the stock take process and frequency and evaluate and approve stock take variances after validation of reasons and identification of remedial action
- Evaluate the stock conversion cycle, investigate root causes and stock write off risks
- Ensure block stock managed proactively and possible write offs are escalated to the SC Finance COE
- Liaise with applicable business partners [COE SHREQ and SC Finance] and provide credible information to motivate provisions for write off's and write off
- Ensure governance of sub-contracting stock and stock process
- Approve the reconciliations and liaise with external auditors to provide stock roll forward reconciliation
- Review and approve the stock write off's and escalate to SC Finance COE
- Review and approve stock write off and escalate to the SC Finance COE
- Ensure excess loss is correctly processed and necessary escalation process followed
- Review the validity of the long-term stock models
- Monitor ZQM 22 reports, evaluate the root cause analysis, solutions and the preventative actions taken / planned.
16.- Manage Project/Change
- Provide financial information and support special projects
- Manage, facilitate and implement financial change interventions
- Tracking and validation financial benefits of Continuous improvement projects.
17.- Manage Administration
- Enforce financial policies, procedures & SOP's
- Manage time and attendance for the department
- Ensure adherence to the document storage protocol
- Prepare and submit reports
- Enforce and manage effective use of information systems
- Review and sign off SLA's
18.- Manage Business Strategy
- Validate the financial impact and affordability of the site business plan and ensure alignment to the SC strategy
- Develop the balanced score card to ensure that the execution of site business plan can be monitored.
19.- Manage Employee Relations
- Conduct / facilitate disciplinary hearings
- Manage discipline in own department
- Manage grievance process
- Monitor absenteeism, leave & sick leave
20.- Manage Performance
- Manage financial team performance and business partnering role
- Recruit and select employees
- Update and manage EPMS performance
- Manage own performance and IDP
- Develop and manage IDP’S for employees / direct reports
- Mentor and coach employees
- Counsel employees on poor performance
- Manage records on "My HR".
21.- Collaboration
- Manage relationships with business partners
- Communicate business issues / results to plant management
- Engage in multi-level meetings
- Do and facilitate problem solving and review reasons for reoccurrence
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