Title:  PTP Administrator

PURPOSE

To perform Purchase-to-Pay (PtP) transactional and administrative activities, including invoice processing, payment support, vendor master data management, query resolution, and exception handling for assigned Operating Companies (OpCos). The role ensures all activities are executed in accordance with established policies, standard operating procedures, service level agreements, and compliance requirements, contributing to operational excellence, supplier satisfaction, process efficiency, and the achievement of key performance indicators

QUALIFICATIONS & EXPERIENCES

• Degree in Accounting, Finance, Commerce, or related fields.
• At least 1 - 3 years relevant experience in Accounts Payable, Purchase-to-Pay, Shared Services, Finance Operations, or a related environment.
• Experience working with ERP systems and invoice processing workflows.
• Experience managing supplier and stakeholder queries.
• Experience in financial administration and transactional processing.

KEY ACCOUNTABILITIES

• Process supplier invoices accurately and within agreed service levels.
• Validate invoices for completeness, accuracy, and compliance with established policies and procedures.
• Manage invoice exceptions and discrepancies in accordance with standard operating procedures.
• Create, update, and maintain vendor master data records in accordance with governance requirements.
• Respond to supplier, customer, OpCo, and internal stakeholder queries via approved communication channels.
• Investigate and resolve invoice, payment, and vendor-related issues within agreed service levels.
• Maintain appropriate records and audit trails for all queries and resolutions.
• Prepare routine operational reports and performance information.
• Analyse operational data and identify trends, risks, and improvement opportunities.
• Adhere to company policies, procedures, financial controls, and regulatory requirements.
• Participate in Continuous Process Improvement (CPI) initiatives.

SKILLS & ATTRIBUTES

• Attention to detail: Ability to demonstrate a high level of accuracy and identify discrepancies while working with financial information.
• Analytical thinking: Ability to analyse financial information to identify variances and discrepancies, investigate root causes and resolve issues. 
• Organisational skills: Able to effectively plan and prioritise tasks to meet processing, payment, and reporting deadlines. 
• Interpersonal skills: Strong ability to communicate clearly, professionally and active listening
• Integrity & Accountability: Maintain a high standard of ethics, confidentiality, and responsibility.
• Teamwork & Collaboration: Ability to effectively work with others and positively contribute to team effectiveness. 

CLOSING DATE: 15 October 2026

Namibia Breweries Limited as an Equal Opportunity Employer is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. Preference will be given to Namibian Citizens and designated persons as prescribed by the Namibian Affirmative Action (Employment) Act, Act 29 of 1998.