Trade Services Analyst

Position Title: Trade Service Analyst  

Location: Head Office 

Application Closing Date: October 27, 2026

Job Purpose

The Trade Service Analyst is responsible for maintaining all purchase related information in hard and soft copy, properly registers documents, follows up on the flow and status of each Purchase Request/Order and prepares reports. Trade service analyst is a focal person for ABTL vendors payment communication.

Key Responsibilities

1. Commercial asset (procurement for Vending Equipment)

• Manage Commercial assets CAPEX and Vending Equipment budget (OPEX)
• Consult on ordering and selecting commercial assets and follw-up delivery

• supervvsie the preparation of Vending Equipment related budget  for:

1. • • New installation,
     • Periodic sanitization,
     • On call and regular maintenance, etc.).

• Review Vending Equipment budget with Finance and manage budget over and under spend
• Approved accruals related to vending equipment’s

2. Analyzing and Reporting vending spend tracker

          Generating periodical dashboards on quality Service Completion Report

• Analyze and Report third party service suppliers’ performance in relation to standard set for the service
• Updating service standards for continuous improvement of services from third party suppliers.                                
• Generating special ad-hoc reports from the Commercial Asset Management database upon the request of the relevant stakeholders.
• Generate monthly accruals for BTL and other sales expenses and pending sales quotes

3. Contract Management system
• Administering third party contract
• Design and implement a WOW (way of working) for third party service providers
• Develop contract documentation process.
• Manage commercial asset contracts.
• Managing commercial asset requests of the sales force for:

1. • • Installation of commercial and Report thereof.
     • Swap of commercial Assets between outlets.
     • Removal of Assets from an outlet.
     • Maintenance and service.

4. Payment process

• Managing third party payment process based on service provided.
• Facilitate and follow up third party payment process
• Maintain purchasing documents, files and records (eg Purchase requests, Vendor files, Purchase Orders and related communications) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Inform other staffs and vendors regarding procedural requirement (e.g. Ordering and purchasing requirement, available funds) to facilitate the purchasing process
• Perform general and program specific clerical functions (eg answering telephone, preparing and distributing purchase orders).
• Give appropriate information to vendors when necessary (eg  purchase status,  payment status)
• Process data and documents (eg incoming purchase requisitions, mails) for the purpose of updating and/or acquiring resources to support purchasing operations in compliance with established guidelines
• Process requisitions into purchase orders to support purchasing operation in compliance with established guidelines
• Prepare Price evaluation sheets based on collected offers, give price and Vendor information to facilitate and improve the quality of the Purchasing decision
• Able to work with any software (Heineken Hei-lite system) installed in the company to facilitate the overall purchasing process
• Payment process in sales includes the below vendors/expenses.
• Maintenance and sanitization vendors
• BTL (Below the line) payments of Trade Marketing
• POSM transport vendors
• Sales team Hotel expense
• Sales team flight expense
• Different Agency payment (Labor, cleaning)
• Tele sales Representatives' payments
• Sales Distribution truckers’ payment

 Job Requirements

Education

• Bachelor Degree in any busines related field(economics ,statistic and accounting )
• Fluency in Microsoft package

Experience and Skills

• Ground knowledge of sales operations
• Payment Process Management, Contract Management System